Starting a solo optometry practice can be a daunting task, especially considering most optometrists do not graduate optometry school with a strong grasp of the business aspects of running a private practice. There are many things you need to do prior to your grand opening, but the work doesn’t end there. Once you’re opened your doors, it’s time to ask, “What do I do next?”
Most new practices launch with a very small staff. Your entire staff may consist of you and one other employee. Depending on the pace of growth, you may need to increase staffing quickly. While these numbers may be skewed for a new practice only seeing relatively few patients, we suggest having one full-time equivalent staff member for every $150K in collected gross revenues. From a budgetary standpoint, staffing typically accounts for approximately 20 – 24% of collected revenues.
You will depend on this employee for a lot! Answering phone calls, placing orders, billing insurance, scheduling exams, dispensing, and a host of other tasks. Even with experience in the eye care field, this employee(s) will need a lot of feedback and training from you. As a new practice, you’ll likely have time. In fact, the recruiting and training process can take some time and you’ll want to start the process about 3 months prior to opening.
To contain costs, equipment purchases are usually limited to the essentials for a startup. For example, a fully equipped exam lane, keratometer, autorefractor, non-contact tonometer, lensometer, visual field machine, stereo/color tests, etc. As the practice grows and revenues increase, you can reinvest back into the practice. An equipment “wish list” could include a digital retinal camera, slit lamp camera, pachymeter, topographer, etc. We usually suggest ranking this list according to which piece of equipment creates the greatest return on investment for the practice. At IDOC, we can assist with financial projections for equipment purchases. We also offer savings and discounts on equipment and technology through our vendor partnerships.
Prior to engaging in marketing tactics, it’s a good idea to develop a sound marketing strategy. Crafting a marketing strategy should include market research on other area optometric practices and the people who live within a reasonable driving distance of the new location. Creating a Facebook business page for the practice is free to do and you will be able to use the platform to gain some insight on consumers in the area.
Prepare a competitor analysis using internet research. How many other providers are in the area? What are the observable strengths and weaknesses of these competitors? How can you provide a unique offering in the market – Saturday hours? Bilingual team members? Alternative frame lines? Cosmetic procedures? What kind of online reputation do these competitors have on Google, Facebook and Yelp?
Aside from accommodating vision plans and a variety of medical insurances, develop a user-friendly website with real pictures of the practice space, claim and update the free Google business listing with information and pictures, and use Facebook to advertise and share your enthusiasm by posting pictures and videos of the new space.
When designing your optical, the frame displays and fitting area should be the first thing the patient sees and should be treated as integral to the office, not separated by walls, doors, glass partitions etc. This will make the optician (if you have one in the beginning), a part of the exam visit or make the eyeglass fitting easier if you only have a few employees with multiple roles.
Below is a list of ideas for creating a successful optical on a startup budget:
Ultimately, you should make sure your newly opened practice has a functional number of staff, a solid marketing strategy, and a good base of equipment. This can all be daunting, though, so at IDOC, we’re here to help with your hiring process and equipment purchases. We offer expert consulting on all areas of your business, as well as exclusive vendor savings and much more — all designed to meet the individual needs of your practice.
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